- What's New
- Direct Access Through the Web!
- Email Directly from DDI Software
- More Data Design Cool Features!
- Data Contributions
- Extract Guide
- Email Instructions
- DDI has been in Business since 1975, over 30 years! We have been at our current location since 1984, over 20 years!
- DDI is not owned or controlled by any Association, so there is not a problem of conflict of interests. Our only business is to offer you services to better your affiliate.
- DDI has been involved with NACM since 1975, first as a member, and then directly in 1979, when the software project began. There is no one that understands NACM's needs better than DDI!
- DDI software is fully integrated! Once you enter a member, you do not have to re enter it as a collection client, and a contributor, and for sales tracking, and as a customer!
- We are on call 24 hours a day to help you with your problems.
- DDI employees are friendly and do not talk down to your staff.
- DDI's owner is also a CPA, so we understand accounting issues too!
- DDI offers several options for long term support. You are not required to enter into a long term maintenance agreement.
- You can either have your own system, or DDI can host your data for you!
- After years of loyal service, DDI has proven their commitment to the Association and the industry.
Information on the Data Design Inc Scoring module:
This is the most exciting announcement from Data Design since the announcement of our on-line features over the internet!
Three years ago, we introduced the 'Credit Report at a Glance' and the next year, the 'Risk Factor' section.
The next logical step was to assign a score to the credit report, using this data.
There are multiple sections to the credit report and we determined that we would score each section. These are:
- Trade and bank data
- Flash information reported by members
- Accounts placed for collection
- Public records information/legal data reported
- Bankruptcy information
- Accounts written off by members
- Inquiries on the credit report
- General/other
- Comment codes
- Slow pay code
- Flash type
- Collection status code
- Legal items
Credit Reporting Data Sharing!:
- Log into your association as normal,
- Request a credit report from the regional database,
- Select the state the subject is in
- Then select report from the list of possibles!
'Partnership Alliance' On Line Groups:
Partnership alliance groups have been available for several years but this past year has included some exciting enhancements!
- The association 'partners' with trade association to offer credit reporting and/or group services.
- The services can be set up as credit reporting only, or to offer features such as flash posting and group polling.
- The presentation to the group members displays the identity of the partnership affiliation
Direct Access Through the Web:
- Credit Reporting - Search the database, select the subject, view the credit report, request updates if out of date, add references, and poll group members for updates. View Samples!
- Legal Bulletin - Search the legal bulletin database, and view and/or print the matches. View Samples!
- Collections - Place new claims, view status and activity of existing claims, view open claims, send message to collector, view scanned documents, search the debtor database! View Samples!
- On Line Groups - Make reservations on-line, submit subjects for inclusion in the group book, key experience, key and view flash information, key data for the past due book. View a group roster, view group credit reports, and poll group for updates. View Samples!
- Watchdog - Members are notified when a derogatory item is posted to a subject they have reported or inquired on. View Samples!
- Member Roster Lookup Subscription service. View Samples!
- NACM Credit Reports available for purchase via the web. View Samples!
- Reference checking service for your members! View Samples!
- Special Group Options! include:
- 'Partnership' Alliance Groups where a separate trade association partners with NACM to offer services. The partner association retains their own identity within the services offered. View Samples!
- 'Polling' groups where the group members participate by polling their fellow group members.
- Click the icon below to view the on-line tutorials.
- Individual correspondence, and batch correspondence.
- Individual Credit reports.
- Trade reference tickets.
- Group Inquiry and discussions sheets.
- The Group Book can be Emailed or faxed to someone that can't attend the group, but who wants to participate remotely. Additionally, you can email a copy of the book to everyone in advance of the meeting.
- Past Due books and Past Due book reply sheets.
- Collection letters and status reports.
- Credit reporting usage.
- Invoices add statements.
- Flyers, newsletter notices, broadcast messages.
New Credit Report Format - better use of fonts, more defined headings. Trade data summarized by the contributing bureau. The trending modified to use the actual credit history, rather than quarterly recaps.
Addition of a summary page that has the "Report at a Glance" executive summary which recaps the trade and trending data, accounts placed for collections, legal filings, UCC Filings, Flash data, and Accounts written off by members, and a "Risk Factor" summary.
View Sample!
View Internet Report
Check on Demand - the ability to write a check by telephone or fax, and produce MICR encoded checks from general check stock.
'Free Format' version of programs to replace pre-printed forms, for letters, invoices, stamens, claim tickets, credit reports.
Watchdog - Account Monitoring of past due trades, collection placements, legal data, UCC information, write-off's, and flash information. Members receive an email or fax notifying them of the condition. For email members, a hyper link is provided to purchase and view the report immediately. Fax members can order the reports from their notification.
Polling - Members can 'poll' their group members for updates to credit reports. Each member is emailed a hyper link to update their information on-line. The member requesting the polling is emailed when an update is received, with a link to view the updated credit report.
Flash entry notification by fax or email,of items entered using the Internet on line flash entry.
Weekly updates emailed or faxed to the members of accounts placed for collection, recently revised reports, NSF check lists, and accounts placed on alert.
Interactive trade input - members are emailed a hyper link and, input their trade experience on-line'.
Emailing and/or faxing the legal bulletin on a daily or weekly basis.
Emailing and/or faxing accounting invoices and statements, and membership rosters.
Scanning, Email and Recall of Collection Documents. Scan collection documents and recall to the collector's terminal via a command key. Email documents to the user or the attorney directly from the computer! Additionally, the collection users can view the documents via the Internet! View Samples!
Seminar and CEU tracking. Set up seminars, log and recap CEU credits.
Sale of NACM Credit Reports over the web. A non member can search the database, and buy a credit report using Paypal or a credit card.
Reference Checking Service for Members. Members can direct their credit reference inquiries to NACM. The user can search the database, and view the last year of the member's trade data.
On Line Member Roster Subscription Service Members can search the NACM membership by company name, representative, or member number. This eliminates the need to publish and distribute member rosters, and it is ALWAYS up to date!
Send flyers, newsletter notice, and broadcast messages to the membership.
Data Contributions:
The following media DDI can accept directly:
- 3 1/2 inch diskette (P/C Dos format)
- 1/2 inch reel tape at 1600 BPI or 6250 BPI
- 1/4 inch tape cartridge (120meg to 2.5 gig)
- 8 mm cartridge tape
- 3480, 3490, or 3490E tape cartridges
- Previously listed tape data produced on a UNIX system.
- CD-ROM
- Data May also be E-Mailed to whitney@datadesigninc.com
- If saving from an AS/400, either save as a 36 file, or use the CPYTOTAP command to avoid release conflicts.
- If possible, on a Unix system, save the data in DOS format, or a 'basic exchange' format.
- If there is a choice between DDI supported media formats, use something besides the 9 track tape. They are expensive to mail, and bunch up sometimes in the mailing process, causing media problems.
Here is the record layout for the contributing member A/R file. The record length is 350.
| Start | End | Length | Decimals | Descriptions | |
| 1 | 1 | 1 | Record Code ("C") | ||
| 8 | 11 | 4 | *KOB (Business Category Code) | ||
| 12 | 51 | 40 | *Name | ||
| 51 | 91 | 40 | Additional Name | ||
| 92 | 121 | 30 | *Street Address | ||
| 122 | 151 | 30 | Additional Address | ||
| 158 | 197 | 40 | *City/State (Include state here) | ||
| 198 | 202 | 5 | *Zip - 5 digits | ||
| 203 | 204 | 2 | State Code | ||
| 208 | 213 | 6 | *Extract Date (MMDDYY) | ||
| 214 | 225 | 12 | *AR Number (Acct/Customer #) | ||
| 230 | 239 | 10 | Telephone Number | ||
| 246 | 247 | 2 | Bureau ID Number | ||
| 249 | 250 | 2 | Year Opened (YY) | ||
| 251 | 254 | 4 | Date Last Activity | ||
| 255 | 261 | 7 | Terms | ||
| 263 | 270 | 8 | High Credit | ||
| 272 | 279 | 8 | Balance | ||
| 281 | 287 | 7 | *Current | ||
| 289 | 295 | 7 | *1 -30 days past due | ||
| 297 | 303 | 7 | *31 -60 days past due | ||
| 305 | 311 | 7 | *61 -90 days past due | ||
| 313 | 319 | 7 | Over 90 days past due | ||
| 321 | 322 | 2 | TRW Comment Code | ||
| 323 | 325 | 3 | Alpha Comment | ||
| 329 | 337 | 9 | Zip - 9 digits | ||
| 344 | 348 | 5 | Member Number |
Email Instructions:
We need the data in a standard format. TXT, delimited, and excel formats are preferred. The data needs to be in easy to identify columns. Formats such as doc, rtf, and pdf will usually not work, because these formats are intended for printing, not data transfer.
'zip' the file or files, using winzip or pkzip. The zipped file should be named Arxxzzzz where xxis the bureau #, such as 90 and zzzz is the member #, such as 0990.
Send the zipped file as an 'attachment'. The email address for media contributions is whitney@datadesigninc.com
In the transmittal, please identify them member # and the member name. Also, if the submittal is new, please include the business category.
If the member cannot write a program to create the file in the enclosed layout, we need to have files with the same information.
FTP: datadesigninc.com
Microsoft NT
User: media
Password: nacm
Feel free to contact us if you have questions or problems.
Email to: whitney@datadesigninc.com